A Kairos Calendar Audit analyzes your meeting patterns over time to reveal where your time is actually going, identify focus breakdowns, spot misalignments with your priorities, and provide actionable recommendations. It takes 2-3 minutes and delivers insights most leaders have never seen about how they spend their time.

Kairos identifies patterns like back-to-back meetings with no breathing room, recurring meetings that could be consolidated, time spent on low-priority activities, and gaps where you could block focus time. Then it helps you implement changes through simple prompts like "Block 2 hours every Tuesday for deep work" or "Consolidate my 1:1s with Sarah to biweekly."

Unlike traditional meeting tools that simply schedule meetings or take notes, Kairos proactively prepares you for success before the meeting starts. Our AI understands meeting context, recommends best practices, and can even schedule multiple meetings at scale through SuperAdmin — all while learning your preferences over time.

You can start using Kairos immediately — no lengthy setup required. For the best experience, we recommend enabling Memory & Customization in Settings so Kairos learns your preferences and meeting patterns.

Kairos works best when you share: (1) what do you want from this meeting?, (2) paste any relevant context from previous discussions. The more specific you are about desired outcomes, the better the agenda.

Kairos works for virtually any meeting type: 1:1s, team meetings, executive meetings, extended leadership team meetings (ELT), client calls, workshops, strategy sessions, performance reviews, cross-functional syncs, discovery calls, and more. The AI adapts the agenda structure based on your meeting purpose.

That said, teams found the most benefits when using Kairos across internal meetings to accelerate progress and post-meeting outcomes. It is loved by COOs and Chiefs of Staff for operational efficiency and organizational effectiveness.

Yes, through Kairos SuperAdmin. You can schedule one or multiple meetings with a single prompt ("Schedule performance reviews for my team before March 10"), and Kairos will find availability, prepare agendas, and schedule everything automatically.

Yes. Kairos analyzes your meeting purpose and provides AI-powered recommendations to keep meetings lean while ensuring all relevant stakeholders are included. This helps prevent both under-attended and over-crowded meetings.

Kairos integrates with both Outlook Calendar and Google Calendar to:

1. Work within the Outlook Add-In and Google Chrome Extension to autofill agendas directly in your meeting invites,
2. Create & update meetings, and,
3. Analyze your time spent against current priorities.

Kairos works where you work.

→ You can use Kairos from the Kairos WebApp, Outlook Add-In & [Google Chrome Extension](https://chromewebstore.google.com/detail/kairos-ai/lhkgmbanodekonancjkiamiplmhmanbl?).

Yes, Kairos is agnostic to any existing video conferencing tools you already use. For note-taking and post-meeting features, enable Meeting Notes to capture decisions and action items automatically for Microsoft Teams & Zoom.

Yes. Kairos takes data security seriously. Your meeting information is encrypted and used only within your tenant always leaving you in control. We never share your data with third parties.

Review our trust page here or reach out to khissa@meetkairos.com to obtain a comprehensive Security Package.

Kairos only accesses information you explicitly share when creating agendas or using features like Meeting Notes. You control what context you provide and can review everything before it's added to your calendar.

For current pricing information and plan options, visit our pricing page or inquire pilots. We offer options for individuals and personal use, teams, and enterprises.

Contact our team at support@meetkairos.com or schedule a demo to learn about trial options and see Kairos in action.

Most users report that creating a quality meeting agenda manually takes 10-20 minutes. Kairos does it in less than 7 seconds. For executives and managers with multiple meetings per day, this adds up to hours saved per week.

Our team is here to help. You can email support@meetkairos.com, schedule time with us, or browse our resource library.